ID card

Library Card

Your student card is also your Library card.  You will need this to borrow and print whilst in the Library, and is your primary form of ID whilst on campus. As such, please carry it with you at all times.

Once you have registered and received your card, you are automatically given library membership. There's no need to do anything else.


Please check your card on receipt to make sure all your details are correct. Any inaccuracies should be reported to Registry.

Your student card can also be used as ID to borrow from other libraries, to gain access to the Student Centre and to get discounts in various retail outlets.

Dundee City public libraries will use your student card as your community library card. The National Entitlement Card on the reverse of the University of Abertay student card, including Young Scot, may still be valid after you have finished your studies.

Lost/stolen/faulty cards

If you have lost your card, it is stolen, or it is faulty or bears incorrect details in any way, contact the Support Enquiry Zone (SEZ) as soon as possible. If lost or stolen, you will be responsible for any losses until the date you notified us.

There is a charge of £10 for a replacement card, the charge for which is waived on production of a crime reference number in the event of theft. A temporary card will be issued until your replacement card is ready to collect.

If the information on your card is incorrect or becomes out of date eg your card expires or your name changes, inform SEZ who will arrange a free replacement.

Replacement cards normally take approximately 2 weeks to arrive. We will email you to let you know when the replacement card is ready to collect.


Members of staff will be issued with a staff ID card of similar appearance to the student card. You will need your staff card to borrow from the Library.

New staff who have not yet been issued with a staff card can join the Library and be given a temporary card as an interim measure. Please contact the Support Enquiry Zone (SEZ) on Level 1 of the Library. You will need your staff number or other authorisation.

Staff should contact HR if they require a new or replacement staff card. Once your card has been produced you will be emailed to collect it from SEZ.

New and Prospective Students

For your Library smart card to be ready on your arrival at Abertay we need to pre-order it. All new students must upload a coloured passport size photograph via the student portal OASIS or attach a coloured passport size photograph to the ID card form in your orientation pack and return it to Registry. Your photo must adhere to the photo guidelines below:

  • recent and recognisable as yourself.
  • taken against an off-white or light plain background.
  • a close-up of your head and shoulders.
  • in sharp focus and clear.
  • have no shadows or hair across the face.
  • you facing forward, looking straight in to the camera.
  • neutral expression.
  • formatted in a jpeg file (if uploading via OASIS).

Your card will be a multifunctional card. It is a smart card (a card with an embedded integrated circuit for processing information) and is also a National Entitlement Card. If you are under 26 and have opted-in to the scheme, it will also be your Young Scot card.

Student cards take around 2 weeks to produce, so prompt receipt of your photo will ensure that your card will be ready when you arrive.

Book pile Now that you have your library card, you're ready to start borrowing

The Library is arranged over 4 floors, with all borrowable material on Floors 3 and 4. This includes: books, DVDs and CDs. There is also a bookable AV collection available from the Support Enquiry Zone (SEZ) on Floor 1.

Self-issue machines are located on Levels 1 and 3 and the return machine is located on Level 1. If you need assistance with these, please ask a member of staff at SEZ.

Remember, we also have an extensive e-library stocking a range of online resources including books, journals, market research and legal information. If we don't have what you need on the shelves, check LibrarySearch for an online alternative.


Further information and FAQs

How many items can I borrow?
WhoBorrowing allowance
Abertay students 16 items, inc: up to 2 overnight loans; 1 laptop loan; up to 6 AV equipment loans
Abertay staff and PGR students 20 items, inc: up to 2 overnight loans; 1 laptop loan; up to 6 AV equipment loans

Items exclude reference material such as books from the reference collection, print journals and theses.

Loan periods and fines
ItemLoan periodFine
Books 4-week* 10p per day
  4-week (recalled)  50p per day 
  1-week  50p per day 
  Overnight**  50p per HOUR 
 DVDs/Audio 1-week  50p per day 
 AV equipment 1-week  £1.00 per day 

 * note: 4-week loan items may be recalled if reserved by another user and your due date brought forward. We will email you with your amended due back date, or you can check your borrowing details from Your Library Account.

** note: overnight loans must be returned by the Library closure time the following day.

Fines are charged at the same rate for staff, students and visitors.

If your charges exceed £20.00 you will be asked to agree to a payment plan. Failure to adhere to this plan will result in your library account being suspended.

Full details of the Library's debt management policy are available in the University's Student Debt Management Policy.

How do I borrow items?

Self-issue machines are situated on the ground floor of the Library. You will need your student/staff card to use them and a receipt will be issued giving details of the date and time (if applicable) your items are due back.

If you are unable to use the self-issue machines or if you wish to borrow AV equipment, please visit the Support Enquiry Zone (SEZ) where staff will be able to help you.

Renewing your books

Unless reserved by another user, 1-week and 4-week loan items will automatically be renewed twice for the same period.  We will alert you by email of the amended due date(s).  After this, we ask that you return your items.

Overnight loans will only renew once, after which the item must be returned.

Overnight loans

Overnight loans are essential titles from reading lists and, as such, are in high demand. They:

  • are shelved amongst the main collection and can be found from LibrarySearch. Each title is clearly labelled, 'Overnight lending'.
  • can be borrowed from the self-service machines any time from 8.30am providing there are no prior bookings.
  • must be returned before the library closes the following day (Friday issues are due for return before closing on Monday).
  • will automatically renew once, providing they have not been booked by another user. 
  • have an overdue charge of 50p an hour.
  • can be booked up to 3 weeks in advance.
  • can only be issued to registered staff and students at Abertay University, although they are available for reference use for all library users.

Remember, you can only borrow up to two overnight items at any one time.

Booking an overnight loan

Overnight loans can be booked up to 3 weeks in advance. Bookings can not be made for the same day, but if an item has no prior bookings and is on the shelves it can be borrowed in the usual way. To place a booking:

  • Go to LibrarySearch
  • Search for the item you wish to book
  • Click Get it. If there is more than one copy select the copy that is at Overnight Lending
  • Select Request  
  • Select the date and time that you want to place the booking for. Your booking must begin and end during library opening hours and the booking start and end times must not exceed 24 hours otherwise your request will be declined.
  • You can see existing bookings from the Check Availability link
  • Click on the Request button. 
  • Once your booking has been made, you will see the message Request Placed
  • Further help is available at the Support Enquiry Zone (SEZ).
  • Your booked item will be available for collection from the Support Enquiry Zone (SEZ) or if SEZ is closed ask one of the library auxiliaries on roving patrol for help.
Other payments: lost or damaged books, print credits, and consumables.

Lost and damaged books

If you should lose or damage a book you will be asked to pay the replacement cost. Invoices should be paid within 30 days. Failure to settle an invoice promptly may result in a £25.00 administration charge being applied. Failure to settle a debt before leaving the University may result in referral to a debt collection agency.

Print credits

If you are unable to use the online print credit service (minimum £1.00) or self-service print credit revaluer you can pay for print credits at SEZ. Print credits are only sold in blocks of £1.50. If you wish to purchase a smaller amount of credit you should use the self service revaluer on Level 2 or top up your account online.


A small range of consumables is available for sale from SEZ.

USB memory stick (32GB) £6.00
Earphones £2.00
Pens 15p