Scanning for teaching

The CLA Higher Education (HE) Licence covers most printed books, journals and magazines published in the UK, plus many published overseas and a large number of digital publications. There are, however, limits on how much can be copied dependant and these are summarised below. Further information is available in the Licence document .

The CLA HE Licence allows  Licensed Copies to be made available to students where the copying does not for any single occasion or purpose or, in the case of Course Collections, during any one Course of Study, exceed either singly or in aggregate the greater of ten (10) per cent of any published edition,

OR

•  in the case of a book, one  complete chapter;
• in the case of an article in an issue of a serial publication or in a set of conference proceedings, two  whole articles in any single
  issue or (except for any CCC Electronic-Rights Works), where the issue, or a substantial part of it, is dedicated to a particular theme, any number of articles dealing with that particular theme;
•  in the case of an anthology of short stories or poems, one short story or poem not exceeding ten pages in length; and
• in the case of a published report of judicial proceedings, the entire report of a single case.
  
  

The licence does not cover printed music, maps and charts, newspapers, and unpublished materials. Some publishers, works and countries may not be covered by the licence but library staff will carry out the necessary checks on your behalf.

If the library owns an ebook or ejournal then a scan will not be made.  Instead, library staff will add a link  to the electronic resource in the reading list. When  there is an ebook available for purchase then the Library will consider purchasing the book  instead of scanning the chapter.

To request a scan of a book chapter or journal article not held electronically by the university, you can either: 

1. Use the online request form. New users should click on 'New User' and complete the registration using their Abertay email address. Guidance on using the form can be found in the Guide to Using the Online Form OR
2. Email your academic librarian with the following details:

• module name and code,
• book title,
• extract title,
• year of publication, and
• page range. 

Please allow up to 5 working days for your request to be processed, as scanning is outsourced to the British Library. 

Only designated library staff are authorised to scan and distribute digital copies under our CLA HE licence. Teaching staff are not permitted to scan book chapters or journal articles and add them directly to Leganto or My Learning Space.  

This restriction ensures that all scanned materials adhere to copyright laws and our CLA HE licence.

Scanned material can be used in more than one Leganto reading list. However, you must email library@abertay.ac.uk to inform library staff that you want to use the scan in an additional module. This is because each reading list must have a different link to the scanned material and library staff can quickly create and add the link to the new reading list for you. Using the same link for different reading lists is not allowed under the terms of our CLA (Copyright Licensing Agency) licence.

Scanned material should be provided to enrich students' learning experiences and not as a substitute for purchasing standard textbooks.

Creating a collection that substantially covers the same material as a textbook is considered textbook substitution and would not comply with our CLA Higher Education Licence. The CLA Good Practice Guide provides useful advice on how to use the library scanning service to enhance your teaching while avoiding textbook substitution.